THAT’S WHY WE ARE LOOKING FOR A PASSIONATE MANAGEMENT ASSISTANT

The Management Assistant is an important partner for the Chief Creative Officer. With a great deal of organizational talent and foresight, he/she coordinates and prioritizes the appointments and travel planning of the Chief Creative Officer. This position of trust requires a very good knowledge of processes, procedures and employees within the agency. Towards clients and external partners, he/she represents the company through professional and binding communication and cooperation.

A DAY IN THE LIFE

  • • Coordination and prioritization of appointments & deadlines
  • • Management of internal communication between the Chief Creative Officer and his employees
  • • Scheduling and organization meetings with clients, business partners and employees
  • • Preparation of presentations
  • • Preparation of regular Jour fix dates, agency meetings and agency events
  • • Independent preparation of meetings and their follow-up
  • • Organization of the catering or technical equipment
  • • Maintenance of the contact lists/database
  • • Management of a filing and server structure
  • • Travel planning, organization and travel expense accounting for the Chief Creative Officer
  • • Time recording for the Chief Creative Officer (if necessary)

HOW WILL WE KNOW YOU ARE THE ONE

  • • Binding, professional and polite appearance
  • • Structured, careful and reliable working methods
  • • Forward-looking and solution-oriented • Organizational talent
  • • Very good knowledge of the agency landscape, contact person, key player in the industry
  • • Maintaining contact with contact persons in the Omnicom network
  • • Knowledge of internal guidelines
  • • Always positive at any time
  • • Loves working with an international team and gets on with anyone
  • • Challenges the status quo in everything you do
  • • Commercial apprenticeship, adequate professional experience
  • • 2 - 5 years professional experience
  • • Very good knowledge of the common MS Office and iOS programs
  • • Very good knowledge of German (mother tongue) and English